This week our hometown of Sydney, Nova Scotia experienced record rainfalls with over 225 millimetres of rain falling in a 24 hour period. Homes were flooded, roads washed out and thousands were left without power.
A disaster like this is devastating on a personal level, but have you ever thought of the implications it could have on your business? It could be catastrophic.
As reported by The Paperless Project, “More than 70% of today’s businesses would fail within three weeks if they suffered a catastrophic loss of paper-based records due to fire of flood.”
Don’t let your business become part of this statistic.
How would your business/place of employment fair today if it lost years of important documentation and client or patient information?
As a result of the extreme rainfall, many offices in Sydney – ours included – suffered water damage due to flooding. For us, the damage was minimal, however not all were as lucky.
If boxes of papers in your office were damaged, here are some quick tips to help:
- Don’t panic. Mold does not appear instantly. First, you need to figure out what damages you have and assess if you really need these documents. Some records must be kept for legal reasons and others for business continuity reasons. But we all know that lots of stuff gets kept “just because”.
- Get the area cleaned up. Whether you are keeping the records or not. This means pumping out any standing water (once power comes back). Reduce humidity and increase air circulation with fans and dehumidifiers. If the outside air is cooler and less humid, open doors and windows to blow in that outside air. But if you do this, remember to ensure it is a secure location, to maintain confidentiality of your records.
- Assess all of your boxes and files. Sometimes it is easier and less expensive to shred some of the paper and restore records from electronic backups. If this is not practical, you may be able to air-dry the paper if the records are only damp. We don’t provide this services ourselves, but we can certainly refer you to someone who can help.
The important thing to remember is not to leave the files in the boxes to dry. If you do they will dry into an un-usable solid blocks of paper and the boxes will be stuck to the floor and one another.
If this is a wake up call to look at an alternative method of storing documents, we are here to help.
Our secure, affordable solution allows you to easily store and retrieve your business on our web-based platform in Canada. At Docmaster, we pride ourselves on using the most innovative and secure technologies so you can be assured that your business is kept safe and secure. Once your documents are stored, they no longer have to be kept as a paper file. If you need to access the documents, you can quickly retrieve/download them from anywhere, at any time.
The best way to get through an emergency is to create a disaster relief plan in your organization. Emergencies and disasters can occur at any time without warning. The more you prepare for them the better you will be able to react when an emergency does happen. Every business should have an emergency and business continuity plan in place. Insurance may cover a lot of things, but it can’t replace your paper files. Don’t let the elements wipe out years of hard work.
If switching your business to a secure digital platform is part of your continuity plan, let us work with you to ensure your business has the means to go digital before the next disaster strikes. Our onboarding process makes the digital switch easy and secure, so you can get back to the things that matter… your clients.
To learn more about how Docmaster can be an integral part of your continuity plan, visit us at www.docmaster.ca or email firstname.lastname@example.org.
Docmaster offers secure, cloud-based document management and storage for businesses in Canada. Docmaster makes working, storing and managing your business in the cloud safe, secure and easy. Your privacy guaranteed, so you can focus on what matters most – serving the needs of your clients. Interested in learning more? Email email@example.com to find a solution for your document management needs.