Do you sit on a board? Here’s how Docmaster is making boards more efficient
Inefficiently-run board meetings are time-wasters that can make even the most enthusiastic board member cringe at the thought of an upcoming session. By contrast, a well-run board and board meeting can be a productive hour or two that benefits the entire organization or cause.
Gone are the days when the board meeting served as the primary method of information sharing and communication; today constant communication is vital to staying up to speed with board topics and issues.
Year after year you sit on a board for a cause, change and growth. However, each year you can’t help but notice the many new faces that surround you on the board. Does this scenario sound familiar?
With high levels of turnover on boards and committees across Canada, it’s time to think about how efficient succession planning and knowledge transfer comes into play. Are you constantly having to re-invent the wheel or searching for records of past decisions, only to come up empty? Do you have a plan in place to transfer information from one group to the next as board membership changes? In today’s world, not having these tools in place is not an option.
Using Docmaster as the web-based information storage tool of choice for your board will streamline records management and enable the secure storage and management of your important data for years to come. All meeting minutes can be categorized and accessed easily thanks to Docmaster’s custom tags and file structure. Critical information on past events, annual reports, donor relations and meeting reminders will all be easily accessed by current and future board members.
Set up a comprehensive donor database to keep detailed records of donor relations and engagement activities, contributions and documentation. Customizable tags mean that relevant documents can be tagged under a specific name or initiative (or both!) meaning easier retrieval down the road. With Docmaster you can easily share files among board members for easier collaboration. Sending out the annual newsletter but worried the file size will exceed the email limits? With Docmaster, this is a problem of the past. Securely email large files externally to stakeholders, donors or the community through our secure platform.
Docmaster’s internal chat feature reduces unnecessary unsecured emails that are transferred amongst board members between meetings. Real-time conversations facilitate quicker decision-making and enhance collaboration on upcoming events and projects. Plus, Docmaster’s chat keeps a record of all conversations so you can always reference conversations at a later date. Additionally, as Docmaster can be accessed anywhere – at home, in the office, or while travelling – you don’t need to have all board members in one place to progress your important business, allowing you to have remote board members if needed. With Docmaster, preparation for the next meeting can begin almost as soon as the first one ends.
So while your board membership may change from year-to-year, don’t let important knowledge and information get lost in the shuffle. Implement Docmaster as your document storage platform to ensure your boards longevity, regardless of who is sitting around the table.
TO LEARN MORE ABOUT DOCMASTER AND TO BOOK YOUR FREE, NO OBLIGATION DEMONSTRATION OF HOW DOCMASTER CAN WORK FOR YOU, VISIT WWW.DOCMASTER.CA/CONTACT/ OR PHONE 1-844-687-3920 TO GET STARTED.